Please note : This help page is for an older version of Enteprise Archtiect. The latest help can be found here.

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Protect Document Contents

When you have created a document, or some important text within a document, you might want to protect it from being edited or deleted so that it is safe from accidental change. The Document Editor defaults to locking against protection, so you first turn off the lock and then protect either the whole document or a selected block of text. Once protection is set, neither you nor any other user can change the text without specifically removing the protection.

Access

Ribbon

Document-Edit > File > Manage > Text Selection Lock

Document-Edit > Font > Font > Protect

Document-Edit > File > Manage > Protect Document

Protect text

To

Action

See also

Enable text protection

By default, the Text Selection Lock is enabled.

Select the option 'Document-Edit > File > Manage > Text Selection Lock' to disable this option.

You can now set protection on your text.

To re-enable the protection lock and prevent protection of further text, select the option 'Document-Edit > File > Manage > Text Selection Lock' again. The text that you have already protected, however, remains protected and cannot be edited until you or another user specifically removes the protection. You cannot remove protection from this text until you turn off the protection lock again.

Protect text

Highlight the line, block or section of text to be protected, and select the option 'Document-Edit > Font > Font > Protect'.

The selected text is displayed in a gray font, and cannot be edited.

If the menu option is unavailable, or the text is not faded, it means that you have not removed the protection lock (above).

To release the text for editing again, highlight it and reselect the option 'Document-Edit > Font > Font > Protect'. You can select and release a portion of the protected text; the remainder stays protected.

Protect a document

Within the document or template, select the option 'Document-Edit > File > Manage > Protect Document'.

The entire document is protected.

An exception is protecting a template in the Document Template Designer. As you select checkboxes in the 'Sections' panel, section markers are still added to the 'Content' panel. You cannot, however, add fields or text between the markers.

To release the document for editing again, reselect the option 'Document-Edit > File > Manage > Protect Document'.