Calendar

1

Double click on the required day, or the first day in a longer period.

The Project Event dialog displays.

2

In the Subject field, type the name of the event.

3

If the event is to take place at a specific place, in the Location field type the name of the place or room.

4

In the Category field, click on the drop-down arrow and select the appropriate categorization:

5

If the event is likely to occupy one complete day, select the All day event checkbox; this:

6

In the Start time and End time fields, specify the start and end dates and/or times of the event.

In the date section of each field, either:

In the time section of each field, click on the hour or minute components (which are separate) and either:

7

In the Event Type field, click on the drop-down arrow and select an appropriate type label for the event; the options change depending on the value you selected for the Category field.

This provides the fill color for the event icon, as indicated by the fill box next to each option.

8

In the Defined as field, click on the drop-down arrow and select the indicator for whether the event is internal or external to your organization.

9

If the event consists of a telephone call, select the Phone Call checkbox.

10

In the description field, type any notes required on the event; these display in the mouse roll-over tool tip for the event on the Diary panel.

11

If this is event repeats at regular intervals, click on the Recurrence button and complete the Event Recurrence dialog (see below).

12

Click on the OK button to save the event and display it on the Calendar.

1

In the Start and End fields, specify the start and end times of the event; click on the hour or minute components (which are separate) and either:

2

In the Duration field, click on each of the day(s), hours and minutes portions and either type or 'spin' to the required value.

The hours and minutes portions are linked to the Start and End fields, so that:

3

In the Recurrence pattern panel, select the appropriate radio button for the frequency of the event.

As you select the radio button, the fields on the right of the panel change to further define when the event recurs.

4

Select the appropriate radio buttons and field values, with the following guidance:

5

In the Range of recurrence panel, in the Start field, specify the date on which the event cycle begins.

Click on the day, month and year components (which are separate) and either:

6

Select the appropriate radio buttons to indicate that the recurrence cycle:

7

Click on the OK button, and again on the Project Event dialog.

The event icon displays at all points in the Calendar where it is scheduled to occur, as defined in the Event Recurrence dialog; the recurrence is indicated by a graphic depicting two recirculating arrows.

8

If the recurrence is no longer required:

Only the first occurrence of the event remains in the Calendar.