Please note : This help page is not for the latest version of Enterprise Architect. The latest help can be found here.

Maintain Users

If you enable security you have access to the Security Users dialog, which you can use to set up more users for your model.


You must have Security - Manage Users permission to maintain users, and Change Password permission to change the password of the current user; the initial Admin administrator automatically has these permissions.

Set Up a User

To set up a user for your model, follow the steps below:

  1. Select the Project | Security | Manage Users menu option. The Security Users dialog displays.
    System Users
  2. You can use the Security Users dialog to set up new users by providing their name and other details. You can also import user IDs from a Windows Active Directory, assign User IDs to groups, set up Single Permissions or View All permissions for the currently selected user.
  3. To identify a new user on this dialog, click on the New button and type in the user's login ID, first name and last name. If required, also provide the user's department name.
  4. To set the user's password, click on the Change Password button. The Change Password dialog displays.
    Reset Password
  5. In the New password field, type the user's password. This must be 12 characters or less in length.
  6. In the Retype new field, type the user's password again, for confirmation.
  7. Click on the OK button.
  8. A 'Password Changed' message displays. Click on the OK button.
  9. When you have entered the details for the user, click on the Save button. Either click on the New button to add another user, or the Close button to exit the Security Users dialog.


  • You can transport the user definitions between models, using the Export Reference Data and Import Reference Data options on the Tools menu.
  • If you select the Accept Windows Authentication checkbox, when a user opens the model Enterprise Architect checks the users database for their Windows ID and, if it matches, automatically logs the user in without prompting for a password.
  • The Accept Windows Authentication checkbox enables the Import button, which you can select to import user IDs from a Windows Active Directory.
  • As a security measure, the Accept Windows Authentication checkbox is automatically deselected if the project .eap file is moved to a different location. Once the file has been relocated, you can select the checkbox again to apply Windows authentication from the new database.