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Capturing and managing requirements in word documents and spreadsheets is insufficient when managing the requirements of complex, multifaceted projects. As teams increasingly collaborate remotely, the ability to share and keep track of changes in word/spreadsheet documents between multiple teams throughout the design, development, and implementation phases of projects, makes document-based requirements management less effective and more prone to failed project delivery.

Using a comprehensive Requirement Management tool like Enterprise Architect provides traceability, version control, real-time collaboration, and integration with other software development tools. These functions combine to provide powerful Requirements Management with effective governance control.

In this webinar, you will learn how Enterprise Architect can integrate with MS Word and MS Excel to:


Don't miss this opportunity to learn more about Enterprise Architect

Session 1

Melbourne Thu 15 Oct 08:00 am
New York Wed 14 Oct 17:00 pm
Los Angeles Wed 14 Oct 14:00 pm
Singapore Thu 15 Oct 05:00 am
London Wed 14 Oct 22:00 pm

Session 2


Nithiya Krishnan, CBAP® Business Solutions Architect
Sparx Systems
Professional profile Nithiya is a Certified Business Analysis Practitioner, with specialized skills in solutions for Business Analysis, Business Data Modeling, Business Intelligence and Information Architecture. She has experience in all phases of IT projects in a variety of industries with niche skill in Sparx Enterprise Architect.
Scott HebbardCommunications Manager
Sparx Systems

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Questions & Answers

The custom profiles can be shared with other models or Enterprise Architect Repositories.
Right click on any diagram, select Switch View | Switch to Specification View. This View will present the diagram contents using the Specification manager, in a simple text based layout that will be familiar to most Business Analysts.

To learn more about the Specification Manager and what the Specification View looks like, please refer to : Specification Manager
The Specification Manager is the central tool for working with Requirements; it provides an interface resembling a Word Processor or Spreadsheet tool for entering, maintaining and viewing Requirements. New Requirements can be created with names and detailed descriptions and properties such as Status and Priority can be added from drop-down lists. Existing Requirements can be viewed and managed in a convenient view, and changing them in the Specification Manager will change them in all other places in the repository such as diagrams and windows. It is the perfect tool for those analysts more comfortable working with text rather than diagrams and who are accustomed to working in a Word Processor or Spreadsheet. It has the added advantage that the requirements are part of a model and can be traced to other elements, including Business Drivers, Stakeholders and Solution Components.
The Set Hierarchy option in the profile manager allows for importing child requirements.
When auto-numbering option is turned on for requirements, then for every requirement created is automatically numbered.

To learn more about the auto naming capabilities within Enterprise Architect, please refer to: Auto Names and counters:
Yes. It is also possible to apply auto naming and numbering schemes to existing elements.

To learn more, please refer to the following the Enterprise Architect User Guide topic : Apply Auto Naming to Existing Elements
Enterprise Architect offers hundreds of advantages over a traditional text based requirements management approach, including but not limited to Version Control, Baseline, auditing, Traceability, automated report generation, automated test case generation from scenario builder and built in collaboration and project management capabilities.

Team based modeling can involve the use of a Database Management Server (or DBMS) for hosting a repository on a shared server that multiple users connect to at the same time. Thereby allowing an entire business or team to simultaneously work on the same repository.

To learn more about the model repository within Enterprise Architect, please refer to the Enterprise Architect User Guide topic : Model Repository
The systems defined profiles may be used for this purpose. Click on the view option in the Manage Profile dialog to view the content of the profile.
Once the MDG Link for Office Integration is installed, ensure the Add-in is enabled. When the Add-in is enabled the Menu to import requirements will be under Specialize>Microsoft Office.
Yes. You can import ArchiMate requirements using drag+drop onto ArchiMate diagrams.
In case of multiple dependencies, the names of the elements should be listed as comma separated values in the dependencies column of the profile.
The content in any Linked Document is stored in the Enterprise Architect model repository. If you link to any external file, the document will just point to the external file.

It is also possible to insert a linked document and embed documents as Internal artifacts, so that they are never lost and are permanently stored within the model.

To learn more about the different types of artifacts, refer to the Enterprise Architect User Guide topic : Artifact Toolbox
Enterprise Architect supports a number of collaboration features including Discussion, Chat, Comments, Journal and Model mail. This allows you to send mail for any artifact /element modeled in the repository. Video: Team Collaboration Web & Mobile-Enabled Team Collaboration with Sparx Systems Pro Cloud Server
To Synchronise Enterprise Architect with the Microsoft Office applications, the Synchronize option in the Enterprise Architect tab in the Microsoft Office application must be enabled.
Yes. Set the element type as per the need (Requirement/Usecase/Class)

More Information and Download

The MDG Integration for Microsoft Office add-In can be downloaded from this page:
The page includes system requirements and installation instructions.
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