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Insert Headers, Footers, Footnotes and Endnotes
When creating a document report or template, you can include page headers, footers, endnotes and footnotes. You switch options on to create and edit these items, and then switch these options off again to protect the entries. While you are creating headers and footers, you can also continue to edit the body of the document. You can create headers and footers:
- To apply throughout the document
- Separately for each section that you might create in your document
- Separately for the first page of the document and for the subsequent pages (for example, to leave no header and footer text on the title page of the document)
- Separately for left-hand and right-hand pages
Header and footer options
To |
Action |
See also |
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Create the page header and footer |
Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > Edit Page Header/Footer'. A dotted line marks off the header area at the top of the page and the footer area at the bottom of the page. This dotted line is at a position that is set using the 'Page Setup' dialog ('Document-Edit > File > File > Page Layout'). Within each of these two areas, a paragraph marker displays to indicate where the text will sit relative to the top and bottom edges of the paper. This position is also defined on the 'Page Setup' dialog. You can type in any kind of free-form or formatted text and insert icons as you prefer. You would normally work well within the defined areas for the header and footer, but if the text exceeds the area, the dotted lines simply move to accommodate the text. |
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Edit or delete the page header and footer text |
Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > Edit Page Header/Footer', move the cursor to the text and make any changes required. If you need to, delete the text altogether. |
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Create separate header and footer for the initial page of the document |
Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > Edit Page Header/Footer' to access the header and footer text spaces. Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > First Page Header/Footer' and either:
A paragraph marker displays at the top or bottom of the first page of the document. If you want specific text to display on the first page of the document, type it in and format it. Alternatively, leave the spaces blank so that the first page has no header or footer text. |
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Display the common document header and footer on the initial page |
If you have created a separate initial page header and/or footer and now want to display the same header and footer text on the initial page as is shown on subsequent pages of the document, you specifically delete the 'first page header/footer' assignment. Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > Edit Page Header/Footer' to access the header and footer text spaces. Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > First Page Header/Footer' and either:
The 'first page' assignment and text are removed from the first page header and/or footer spaces. |
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Create separate header and footer for left-hand pages |
Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > Edit Page Header/Footer' to access the header and footer text spaces. Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > Left Page Header/Footer' and either:
Scroll to the nearest left-hand page and in the header or footer space type in any kind of free-form or formatted text and insert icons as you require. This text displays on every left-hand page in the section or, if there are no sections, in the document. Format your document to put left-hand page information on pages with left-hand headers and footers. For example, in English language documents, even-numbered pages are usually left-hand pages. |
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Create separate header and footer for right-hand pages |
Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > Edit Page Header/Footer' to access the header and footer text spaces. Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > Right Page Header/Footer' and either:
Scroll to the nearest right-hand page and in the header or footer space type in any kind of free-form or formatted text and insert icons as you require. This text displays on every right-hand page in the section or, if there are no sections, in the document. Format your document to put right-hand page information on pages with right-hand headers and footers. For example, in English language documents, odd-numbered pages are usually right-hand pages, and sections such as Title, Introduction and Table of Contents start on right-hand pages. |
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Delete left or right page headers and footers |
Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > Edit Page Header/Footer' to access the header and footer text spaces. Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > <side> Page Header/Footer' (where <side> is either Left of Right) and either:
You are prompted to confirm the deletion; click on the . Left and Right page headers or footers balance each other. If you create one, the system responds as if the other exists but is blank. If you delete one, the system responds as if the other is the 'common' header/footer for the section, and all page headers now contain that remaining text. |
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Close and protect headers and footers |
Select the option 'Document-Edit > Edit > Edit > Page Header/Footer > Edit Page Header/Footer' to access the header and footer text spaces again, and check that you cannot move the cursor into the header and footer spaces. |
Footnote and Endnote options
To |
Action |
See also |
---|---|---|
Create a footnote |
Move the cursor to the position at which to insert the footnote marker, and select the option 'Document-Edit > Edit > Insert > Footnote/Endnote > Footnote'. The 'Footnote' dialog displays. In the:
Click on the ; the editor inserts the footnote marker at the current cursor location and displays the marker and text at the bottom of the page, above the page footer space. |
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Edit footnote text |
Select the option 'Document-Edit > Edit > Edit > Edit Footnote/Endnote > Edit Footnote text'. The marker and text of each footnote displays in the document text where the marker was originally inserted, highlighted by a broken underline. Locate the text and make the required changes. These changes are immediately reflected in the footnote text at the bottom of the page. When you have finished editing footnote text, click again on the option 'Document-Edit > Edit > Edit > Edit Footnote/Endnote > Edit Footnote text'; the footnote text is no longer shown in the document text. |
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Create an endnote |
Move the cursor to the position at which to insert the endnote marker, and select the option 'Document-Edit > Edit > Insert > Footnote/Endnote > Endnote'. The 'Endnote Parameters' dialog displays. In the:
Click on the ; the editor inserts the endnote marker at the current cursor location and displays the marker and text at the end of the section or, if there are no sections, at the end of the document. |
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Edit endnote text |
Select the option 'Document-Edit > Edit > Edit > Edit Footnote/Endnote | Edit Endnote text'. The marker and text of each endnote displays in the document text where the marker was originally inserted, highlighted by a broken underline. Locate the text and make the required changes; these changes are immediately reflected in the endnotes at the end of the section or document. When you have finished editing endnote text, click again on the option 'Document-Edit > Edit > Edit > Edit Footnote/Endnote | Edit Endnote text'; the endnote text is no longer shown in the document text. |
Notes
- You can create and edit headers and footers whether the option 'Document-Edit > File > View > Page Layout Mode' is switched on or switched off; this option makes no difference