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Collaboration Facilities

Enterprise Architect allows any number of people to work on models and diagrams simultaneously, in a cooperative and team effort. The powerful suite of Collaboration tools - introduced in the Available Facilities table - ensure that communications concerning elements, diagrams, lists and matrices are available in the model alongside those objects, and links can be created between the communications and the objects via those tools.

The 'Collaborate' panel in the Enterprise Architect Start ribbon conveniently brings these tools together, ensuring that you are informed about what you need to attend to and made aware of information that is important to your role. The 'Support Collaboration' option in a diagram's properties also keeps you in the flow of a Chat conversation with a user or user group, or a Discussion concerning an element, whilst you are modeling in diagrams.

Available Facilities

Facility

Description

See also

Review Elements

These elements enable you to define a formal review of a part of the model, in particular a small number of elements and/or diagrams. Each element enables you to define when the review should start and end, and which members of the team are responsible for performing the review.

Apart from the Review elements themselves, you use these windows to set up and manage reviews:

  • The Collaborate window at the 'Review' tab, on which you can join a review and create new discussion points or responses within that review, on any element or diagram
  • The Reviews view, listing all current and recent reviews of elements
  • The Collaborations window at the 'Reviews' tab, showing the elements included in a selected review; you can switch to the 'Review' tab of the Collaborate window to show the details of a selected element under review
Formal Review Elements

Discussions

Discussions are grouped threads of conversation concerning an element or diagram in the model. One user creates a topic of discussion on an object, other users reply to that topic and to each other's responses, and so a conversation develops.

Discussions are created and managed through these facilities:

  • The Collaborate window at the 'Discuss' tab, on which you can create a new discussion or add to an existing discussion on a specific element or diagram
  • The Collaborations window at the 'Discussions' tab, on which you can review the various discussions of elements recorded in the model, for Today, Yesterday, This Week, Last Week, This Month and Last Month
  • The Recently Discussed Elements report, which presents elements that have been the subject of discussion in the last 7 days (by default; you can change the number of days in the 'Search Term' field)
Informal Discussions

Chats

Chats are informal conversations between team members identified by either their user ID or a Group name. The conversations are not directly linked to any model structure, and can concern any subject in or outside the model.

Model Chat

Comments

Comments are unstructured, ad-hoc notes or reminders lodged against specific elements by any user. The user can create a comment or add to or edit an existing comment, or remove the comment.

Element Comments

Journal

Enterprise Architect provides a great facility for maintaining a daily journal. You can record all kinds of ideas, comments, notes, suggestions, events, to-do lists and other reminders of what you have done or intend to do within the model. This is a great way to keep the momentum flowing day to day. The facility is simple to use, allowing you to quickly jot down your thoughts as they occur to you.

Introducing the Journal

Team Library

Within the Library you can  review and add to a hierarchically-structured repository of comments, reports, reviews and documents on any feature or aspect of the project or related projects.

Library Window

Mail

The Model Mail facility provides you with the ability to send, receive and respond to emails within the project team, under your User Security ID, either as an individual user or as a member of a group that has a shared mail inbox.

Model Mail

Calendar

The Project Calendar allows the team members to record scheduled meetings and reminders of events for today or any day in the future, and to check for such events falling due.

Project Calendar

Personal Kanban Diagram

Within the extensive Kanban facilities, each user can identify their personal Kanban diagram and display it as a default diagram.

Kanban Features Resource Management Panel

Personal Gantt Chart

The Gantt chart facilities include an extracted chart for each user, listing tasks and showing status as completed or incomplete.

Review Allocated Work

Collaboration in Diagrams

Enterprise Architect has an additional feature that enables you to work on sections of your model in diagrams, and be notified on the diagram of any posts in relevant Discussions or Chats concerning the elements you are working on. A floating toolbar against the elements also enables you to instantly access various tabs of the Collaborate window and the 'Model Message' dialog, displaying posts and messages concerning the selected element. For more information, see the Collaboration in Diagrams Help topic.

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