The Issue of Username vs Author

[Paolo F Cantoni]

In my current engagement, the Windows user name is essentially numeric.  There is NO relationship between the Username and the Author's personal name.  For example, my Author name should be: Paolo Cantoni, but my user name is: 1234567X

In addition, if the repository is used across multiple machines (in different domains), by the same person (Author). They can create items under a number of usernames.

In the past (up to v9) I used a background query to reset all the Authors to a defined set of values appropriate to the situation:
For example, replace: 1234567X with Paolo Cantoni, replace Paolo with Paolo Cantoni, replace pcantoni with Paolo Cantoni etc.

That way the User/Author naming was consistent, regardless of source.

However, additional facilities in EA since v9 have made this technique problematic.

Is there a standard resolution to this problem?  Shouldn't EA maintain two separated but related concepts (User Name and Author Name).

TIA,
Paolo

[Eve]

Shouldn't EA maintain two separated but related concepts (User Name and Author Name).

Pretty sure it always has.

If user security isn't enabled: <Tools | Option | General | Author> defaults to the windows user name. But it's a registry setting that can be set.

If user security is enabled: <Tools | Option | General | Author> ignores the registry setting and uses <firstname> <surname>. Importing users and 'accept windows authentication' is the easiest way to ensure the author is set reasonably in my experience.

[Paolo F Cantoni]

Shouldn't EA maintain two separated but related concepts (User Name and Author Name).

Pretty sure it always has.

If user security isn't enabled: <Tools | Option | General | Author> defaults to the windows user name. But it's a registry setting that can be set.

If user security is enabled: <Tools | Option | General | Author> ignores the registry setting and uses <firstname> <surname>. Importing users and 'accept windows authentication' is the easiest way to ensure the author is set reasonably in my experience.

Ahh... probably didn't realise it was a setup only default.

So Simon, just to be clear - (without User Security) if I move the eap file between machines where I have different user names, but set the author name in the Tools | Options | General | Author setting to Paolo Cantoni on each machine, it will all store as author: Paolo Cantoni.

With User Security enabled, it should pick up the values from the User in Windows.

Paolo

[Eve]

That's pretty much it. Although it only picks up the name from windows at the time of import.

[Paolo F Cantoni]

That's pretty much it. Although it only picks up the name from windows at the time of import.

That's reasonable.  Can you re-import if you know the name has changed?  Or can you only change the values directly in EA?

Paolo

[Eve]

Not sure if an import will update the existing user or not.